Make a shareable email template for Outlook

In Outlook, select the email that you want to save as a template.

At the bottom of the Shared Email Templates pane, click the down arrow on the New template button and select a location for your email template: My templates (your personal folder) or a team.

Alternatively, you can select My templates, a team, or a subfolder first, and then click the New template button.

Also, you can right-click My templates, a team, or a subfolder and use the New template option.

Use the Create template dialog to specify what you want to keep in the template:

• Formatting and images
• Subject
• Recipients
• Attachments (if any)

Then click Create.

When the template editor opens, make any necessary changes to your template. You can also customize the template. For example, you can:

• Add a personalized greeting.
• Automatically fill in the To, Cc, or Bcc field.
• Attach files.
• Insert images.
• Create custom input fields.
• Insert the sender’s name.

When you’re finished, click Save.

At the bottom of the Shared Email Templates pane in Outlook, click the arrow next to New template. Then choose where to save your email template: in your personal My templates folder or in a team.

You can also create a template in either of these ways:

• Select My templates, a team, or a subfolder and click the New template button.
• Right-click My templates, a team, or a subfolder and select New template or New template in browser from the context menu.

In the template editor, enter a template name and add the content you want to reuse. You can also personalize and automate your template with built-in macros. When the template is ready, click Save.

When composing a new email or replying to a message in Outlook, select the content you want to save as a template.

In the Shared Email Templates pane, click the down arrow on the New template button.

Choose a destination: My templates or a team.

After selecting the email content, you can also create the template in any of the following ways:

• Select My templates, a team, or a subfolder and click the New template button.
• Right-click My templates, a team, or a subfolder and select the New template option.

The template editor will appear. Enter the name of your template, edit the content if needed, and then click Save.