Edit an Outlook email template
In this article
- To edit a template in the Shared Email Templates pane in Outlook, right-click the template, and then select the
Edit option on the menu. - To edit a template in the Shared Email Templates app in your default browser, right-click the template, and then select the
Edit in browser option.
When editing a template, you can insert macros, fill in message fields, choose files to attach, add pictures and buttons, insert shortcuts, select a signature, change text formatting, create tables, add and remove hyperlinks, view HTML and the template content, and insert the template into an email message.
Insert macro. Add a macro to a template. Learn more.
Message fields. Fill in the To, Cc, Bcc, and Subject fields.
Message attachments. Select files to be attached.
Insert picture. Open a list of the InsertPicture macro options to choose any you need. For more information, visit the Outlook email templates with images help page.
Insert button. Add a button to a template.
Insert shortcut. Open a list of available shortcuts to select the necessary one.
Signature. Select a signature from a dropdown list. The Signature dropdown list is available on the template editor toolbar if you have signatures associated with the folder where you’re currently creating or editing your template.
Table. Insert a table into a template. To change a style applied to the table by default, right-click the table, select the Style option, and then select the style you want to apply.
Clear formatting. Clear formatting of the selected text.
Insert/edit hyperlink. Add a hyperlink to the selected text by entering a URL. You can also add a title that will appear when you hover the cursor over the linked text in a template.
View HTML. View and edit a template in HTML.
View template content. View the content of a template, including HTML, message fields, or message attachments.
Insert. Insert a template into an email message.