Shared Email Templates

Add images to your Outlook email templates by using URLs

If you want to automatically add images from URLs to your Outlook emails, follow these steps:

Start creating or editing an Outlook email template.
On the template editor toolbar, select the Insert picture button.
Select Insert picture from URL.
In the Insert picture dialog:
- Enter the address of the picture you want to use.
  Do not use a link to a picture stored in OneDrive or SharePoint. For example, you might want to open a picture in a browser, copy its address from the address bar, and paste it into the Insert picture dialog. This won’t work. Or you might want to copy a link to a picture while sharing it in OneDrive and paste it into the Insert picture dialog. This won’t work either.
- Set the size of the picture. If you decide not to do that, the original dimensions will be kept.
- Add the link URL and the link title if you want to.
- With the Insert nested macro button, you can open a list of macros that can be nested and select the one you need.
- With the selected As a hidden attachment checkbox, the picture will be downloaded, attached to an email, and displayed in the message body, but it won’t be shown as an attachment. Even if the picture address is modified or the source picture is deleted, the picture will stay displayed in a sent email.
When you’re done, select OK.
The macro placeholder will appear in your message template. Select the Save button.

Each time you use the template, the InsertPicture macro placeholder is automatically replaced with the picture from the specified URL.

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