Add clickable location maps to an Outlook email template
Whether you’re organizing an event, welcoming visitors to your office, or arranging property showings, a clickable location map in your Outlook email can be really helpful. With Shared Email Templates, you can choose a location from a predefined dropdown list, and a clickable location image will be inserted into the message body automatically. Want to see how it works? Watch this video.
You can also follow the step-by-step guide below.
Create a simple embedded dataset.
In your email template, click the Embedded dataset button, choose Simple, and then create your dataset. For example, it might contain just two columns: Location name for the dropdown options and Location map for the clickable location images.
Add clickable location images to the dataset.
In the Location map column, click the Insert macro button, double-click Insert picture from OneDrive, and then select the image you want to make clickable.
Go to Google Maps and find the location you want to share. Click Share, and then click Copy link.
In the Insert picture dialog, paste the copied link into the Link URL field. Add a link title if you want to, and then click OK.
Repeat this for each cell in the Location map column. When you’re finished, click OK.
Add a dropdown list placeholder.
In your template text, choose a place for the dropdown list placeholder and put the cursor there. Click the Insert macro button, and then double-click What to enter (WTE).
In the What to enter dialog, choose Dataset. Enter a field name (a phrase that will prompt you to pick a location when using the email template). Then choose Embedded dataset and the Location map column. Finally, click OK.
Save your email template.
The dropdown list placeholder is now in your email template. Save the changes by clicking Save.
When you use this template, a pop-up dialog will ask you to pick a location. Choose the one you need, click OK, and the corresponding clickable image from the embedded dataset will be added to the message body. When your recipient clicks the image, the Google Maps location will open in their browser.