Professional signatures for Outlook

Design your email signature using customizable templates

Create an Outlook signature from a customizable template.

Get it from Microsoft Marketplace

Works on

3 quick steps-signatures to make a stylish email signature

1 Select signature template

Choose from 14 professionally designed layouts that look great on any platform and device.

2 Choose colors and fonts

Use predefined color themes or set your own custom colors and font styles for each element.

3 Enter details and save

Fill in template fields and save the signature for yourself, your team, or your entire company.

Personal signature with a card-like style applied

Personal signatures

Create as many signatures as you want, each tailored to a specific purpose. Customize the layout, colors, and contact details to match your style and role.

Internal email signature shared with a team

Share email signatures with your team

Create a shared signature for your team to project a consistent look and reinforce team identity in every email. To save time and keep details in sync, pull information from your connected sources such as Entra ID and team properties.

External email signature for all company employees

Company-wide signatures

Create one signature for your entire organization to keep branding professional and aligned. Legal details and visual elements are applied uniformly, without relying on individual user setup.

Everything you need to create the perfect signature

With these smart features, you can quickly design beautiful signatures for yourself and help your team and company maintain a unified, professional style.

HTML signatures

Use all the power of HTML to design unique styles for your personal, team and company-wide signatures.

Auto-signature

Get your favorite signature to apply automatically to all new emails, replies and forwards.

Flexibility

Each signature template can be customized to match your needs, including layout, colors, and displayed fields.

Responsive signature templates

Your signatures will display correctly on any platform, including Outlook for Windows, Mac, web, and mobile.

Centralized management

Manage all your signatures in one place to prevent inconsistencies and errors.

Integration with Entra ID

Use your existing details to populate Outlook signatures automatically.

Have questions about privacy and security?

Find clear answers about data protection, safeguards, and how we keep your mailbox safe.

See privacy & security FAQ

Choose your subscription plan

Yearly Monthly	Free Trial	Business	Enterprise
	$0.⁰⁰ Free	$3.⁰⁰ per user / month billed annually	$4.⁰⁰ per user / month billed annually
You can choose currency in the next step	Get it from Microsoft	Subscribe	Subscribe
Templates and folders Total number of folders and templates per user (personal and team)	7,000	1,500	7,000
Teams per user Number of teams the user can be invited to	6	3	6
Email signatures Personal, team and organization-wide signatures with centralized management
Company account Centralized management of users, teams, and subscriptions
Managed teams Number of teams the company admin can create and manage	unlimited	unlimited	unlimited
Subscription duration	30 days trial period	12 months	12 months

System requirements

Outlook*

Outlook for Microsoft 365
(classic and new)
Outlook for Windows 2024
Outlook for Windows 2021
Outlook for Windows 2019¹
Outlook for Mac 2024
Outlook for Mac 2021
Outlook on the web²

Browsers

Google Chrome
Microsoft Edge
Apple Safari
Mozilla Firefox

Platforms

Windows
MacOS
iPadOS (Outlook on the web)³
Android (Outlook on the web)³

* - The Shared Email Templates add-in can be installed for both personal and work or school Microsoft accounts. If you use multiple accounts in Outlook, install the add-in for each one.
1 - WebView2 Runtime is required. Install it via the “Evergreen Bootstrapper” link on the Microsoft Edge WebView2 page.
2 - Outlook on the web (sometimes called Outlook Web Access, OWA or Outlook in browser) is supported with Microsoft Exchange Server 2019+, Exchange Online, or Microsoft 365.
3 - On iPadOS and Android, only Outlook on the web (in browsers) is supported. Native Outlook apps on these platforms do not provide the features required for the add-in to work.

Let’s talk!

Questions, feedback, or ideas - we’d love to hear from you :)