Make every email feel personal – add recipient names to greetings, include personalized attachments or images, and finish with a random closing line for a human touch.
Tailor your messages for each recipient using fillable text boxes, dropdown choices, and handy date/time pickers. Pull relevant data from linked datasets or Excel tables.
Save time by pre-filling To, Cc, Bcc fields. Dynamically populate the subject line, auto-fill placeholders in the message text, add different recipients based on your conditions.
Add files or entire folders from datasets, OneDrive, or SharePoint. Get attachment reminders if needed. Stay safe with your templates containing only file references, not the files themselves.
Brighten your templates with pictures from datasets, OneDrive, or SharePoint. Or copy-paste an image from anywhere and save it to your cloud storage when prompted.
Give your emails a polished finish with company-wide, team-wide, or personal signatures. Set defaults for new messages, replies and forwards, or link a signature to specific templates.
Email only what’s needed based on your conditions – paragraphs, tables, lists, or single words. You can even use nested conditions for more precise control.
Pull details from your Excel tables straight into your templates, so your emails are always accurate and up to date.
Assign each template its own shortcut. Nest shortcuts within templates or type them directly in your emails as you write.
Create signatures that truly fit your style with a variety of customizable templates, color themes, icons, data fields, or your own plain HTML. Pull photos and data from Entra ID, company, team, or user profile.
Work from one simple prompt, with no repeats. Set helpful defaults, validate inputs, and have your custom field formatting carried straight into the real email.
Stop templates from being used in wrong situations, e.g. from a wrong account or when required fields are empty, so you never send incomplete or incorrect messages.
This app made me a hero on my team and to others in my organization that we partner with! Shared Email Templates has simplified our work and allows us to get more done in less time, while remaining consistent as a team as we interact with outside partners.
This app has significantly improved our team’s workflow. It’s incredibly easy to use and has helped streamline our operations from day one. We can’t recommend it highly enough.
This is a fantastic app. As a small team dealing with many repetitive enquiries, it helps us automate and quickly and efficiently respond to enquiries. Sharing templates across the team ensures that we're always able to give consistent responses, no matter who handles them.
Nothing leaves your Outlook and Microsoft 365 cloud
Your templates are stored securely in the cloud, but all actions happen locally in Outlook. Only Outlook-side code processes your emails, attaches files, and accesses other data.
It is trusted by organizations where privacy is critical – law firms, schools, healthcare providers, and government offices. Compliance is built-in by keeping your template workflow inside Outlook.
Add extra safety with password-protected teams. Your templates are secured twice: first with enterprise-grade encryption in transit and at rest, then with your own password, known only to you.
Your templates are entirely yours. At any time, you can export them to reusable HTML format and close your account without losing your templates. Your data always remains your property.
Yearly Monthly | Free Trial | Business | Enterprise |
|---|---|---|---|
$0.00 Free | $3.00 per user / month billed annually | $4.00 per user / month billed annually | |
You can choose currency in the next step | Get it from Microsoft | Subscribe | Subscribe |
Templates and folders Total number of folders and templates per user (personal and team) | 7,000 | 1,500 | 7,000 |
Teams per user Number of teams the user can be invited to | 6 | 3 | 6 |
Company account Centralized management of users, teams, and subscriptions | |||
Managed teams Number of teams the company admin can create and manage | unlimited | unlimited | unlimited |
Subscription duration | 30 days trial period | 12 months | 12 months |
* - The Shared Email Templates add-in can be installed for both personal and work or school Microsoft accounts. If you use multiple accounts in Outlook, install the add-in for each one.
1 - WebView2 Runtime is required. Install it via the “Evergreen Bootstrapper” link on the Microsoft Edge WebView2 page.
2 - Outlook on the web (sometimes called Outlook Web Access, OWA or Outlook in browser) is supported with Microsoft Exchange Server 2019+, Exchange Online, or Microsoft 365.
3 - On iPadOS and Android, only Outlook on the web (in browsers) is supported. Native Outlook apps on these platforms do not provide the features required for the add-in to work.
