Want your emails to feel personal from the very first line? That's exactly what Shared Email Templates does – adjusts each message to the person you're writing to.
Set up your template to automatically insert the recipient's name into the greeting, message body, or subject line. You can also have it prompt you to enter recipient-specific details or select from a predefined list.
Your templates can include much more than just text. Add attachments, images, hyperlinks, tables, bullet lists, and clickable buttons. Apply any formatting you see fit to style your emails your way.
Shared Email Templates always uses the latest version of attachments and images, so you and your whole team stay up to date without updating your templates each time when you change files or images.
Even the best template may have a few variable details that need to be tweaked each time you use it. Editing them manually is easy to overlook.
That's where fillable fields come in. Add text fields for specific information, dropdown lists for ready-made options, or date and time pickers for quick scheduling. Your email templates can even pull relevant information directly from your Excel tables!
Sometimes, the right content depends on who you are writing to or what the email is about. By adding Insert-if sections, you control which parts of a template appear in each message.
For example, include a particular paragraph based on subject keywords, add extra info when emailing to a specific domain, or show different contact details for different teams. This way, one template can adapt to different situations without any manual editing.
Professional, well-structured, and beautifully designed. Choose from 14 layouts and 10 color themes, where every element is carefully matched for a harmonious look. Then customize the template to create a signature that best reflects your role, brand, and style.
Create as many signatures as you need for yourself, your team, or entire organization. Each one is fully responsive and looks great in any Outlook version, on desktop and mobile.
More about Shared Signature Templates
This app made me a hero on my team and to others in my organization that we partner with! Shared Email Templates has simplified our work and allows us to get more done in less time, while remaining consistent as a team as we interact with outside partners.
Shared Email Templates is the single greatest thing that has ever happened to my inbox. What used to take minutes of copying, pasting, and fixing formatting now happens instantly. It feels like unlocking a secret productivity cheat code.
This app has significantly improved our team’s workflow. It’s incredibly easy to use and has helped streamline our operations from day one. We can’t recommend it highly enough.
Reply even faster by assigning shortcuts to the templates you use most.
Reuse one template inside another to build emails from ready-made blocks and update repeated content in one place.
Use built-in or your own HTML-based templates for newsletters, promotions, and other branded emails.
Prevent templates from being used in wrong situations, such as from a wrong account or with required fields left empty.
Dynamically pull values from a specific column or insert an entire Excel table into your Outlook email.
Your templates work consistently in Outlook desktop and web, on Windows, Mac, iPads and Android tablets.
Assign User or Editor roles to teammates to control who can use templates and who can create or modify them.
Your sensitive information stays protected with secure-by-design architecture, end-to-end encryption, and Microsoft Entra ID integration.
You stay in full control. Export your templates at any time and keep full ownership of your content.
Yearly Monthly | Free Trial | Business | Enterprise |
|---|---|---|---|
$0.00 Free | $3.00 per user / month billed annually | $4.00 per user / month billed annually | |
You can choose currency in the next step | Get it from Microsoft | Subscribe | Subscribe |
Templates and folders Total number of folders and templates per user (personal and team) | 7,000 | 1,500 | 7,000 |
Teams per user Number of teams the user can be invited to | 6 | 3 | 6 |
Email signatures Personal, team and organization-wide signatures with centralized management | |||
Company account Centralized management of users, teams, and subscriptions | |||
Managed teams Number of teams the company admin can create and manage | unlimited | unlimited | unlimited |
Subscription duration | 30 days trial period | 12 months | 12 months |
* - The Shared Email Templates add-in can be installed for both personal and work or school Microsoft accounts. If you use multiple accounts in Outlook, install the add-in for each one.
1 - WebView2 Runtime is required. Install it via the “Evergreen Bootstrapper” link on the Microsoft Edge WebView2 page.
2 - Outlook on the web (sometimes called Outlook Web Access, OWA or Outlook in browser) is supported with Microsoft Exchange Server 2019+, Exchange Online, or Microsoft 365.
3 - On iPadOS and Android, only Outlook on the web (in browsers) is supported. Native Outlook apps on these platforms do not provide the features required for the add-in to work.
